# Shipping to Poland from Vietnam

> Express air and sea freight to Poland from Vietnam. GIS/KAS/PIORiN clearance, EVFTA tariff cuts, Wólka Kosowska B2B delivery, PLN landed cost, insured.

Canonical: https://gatewayexpress.vn/en/shipping-to-poland/
Last updated: 2026-08-01

## Economy 2026 rates

| Weight | Price |
| --- | --- |
| 0.5 kg | $52.13 |
| 1 kg | $57.03 |
| 2 kg | $66.85 |
| 5 kg | $96.28 |
| 10 kg | $122.04 |
| 20 kg | $221.45 |

Transit time: 8-15 days. Excludes 8% VAT.

Poland is home to the fourth-largest Vietnamese community in the European Union – behind only France, Germany, and the Czech Republic – with an estimated **40,000 to 60,000 people**, most concentrated in and around Warsaw. It is also Poland's largest non-European immigrant community. For Gateway Express, that means two very different but connected flows: family parcels of coffee, fish sauce, and dried noodles to households across the country, and steady B2B pallets into **Wólka Kosowska**, the Asian wholesale trading complex 20 km south of Warsaw that many in the community simply call "chợ."

This page starts with that community and trading centre, because it's what most Poland-bound shipments are actually built around, then walks through our service tiers, Poland's customs and VAT structure, the EVFTA paperwork Polish customs (KAS) expects, and what's allowed and banned under EU food rules.

## Vietnamese Community and Wólka Kosowska

| Indicator | Figure |
|---|---|
| Estimated community size | 40,000 - 60,000 |
| EU ranking | 4th-largest Vietnamese community (after France, Germany, Czech Republic) |
| Poland ranking | Largest non-European immigrant community |
| Primary hub | Warsaw (roughly 65-75% of the community) |

**Wólka Kosowska**, in the Lesznowola commune about 20 km from central Warsaw, is one of the largest Asian wholesale trading centres in Eastern Europe – around 650 operating businesses, predominantly Chinese and Vietnamese, trading clothing, footwear, electronics, and food products to retailers across Poland and neighboring countries. For traders running regular import cycles into Wólka Kosowska, we coordinate direct warehouse delivery and can discuss consolidated sea-freight scheduling.

Smaller communities are established in Kraków, Wrocław, and Gdańsk, with weekend Vietnamese-language schools and community associations concentrated around Warsaw.

## Shipping Services to Poland

We ship from Hanoi and Ho Chi Minh City by air into Kraków, with onward transit to Warsaw and other cities, and by sea from Vung Tau to Gdańsk with road transit inland.

### Express Air (5-7 Business Days)

Flights from Hanoi (HAN) and Ho Chi Minh City (SGN) into Kraków, roughly 19 hours flying time, with onward road transit to Warsaw and other cities.

**Best for:**
- B2B samples and time-sensitive orders for Wólka Kosowska traders
- Vietnamese coffee, tea, and dried foods (phytosanitary certificate where required)
- Family parcels and gifts
- Documents and small high-value cargo

**Service features:**
- 5-7 business day door-to-door delivery
- Real-time tracking with customs milestone updates
- 100% declared-value insurance included

### Standard Air (8-12 Business Days)

Cost-effective routing via a European transfer hub (commonly Frankfurt).

**Best for:**
- Personal parcels, clothing, household items
- Bulk Vietnamese specialty foods with compliant labeling
- Non-urgent commercial cargo

### Sea Freight (40-45 Days)

Vung Tau / Ho Chi Minh City to Gdańsk, Poland's principal container port, then road transit inland.

**Best for:**
- Bulk B2B inventory for Wólka Kosowska wholesalers
- Furniture and household relocation cargo
- Heavy commercial cargo where cost matters more than speed

**Service features:**
- 40-45 days total transit
- LCL and FCL options
- Customs declaration through Poland's **PUESC** electronic platform

## Polish Customs, EVFTA, and VAT

### Regulators you may interact with

| Agency | Role |
|---|---|
| **GIS** (Główny Inspektorat Sanitarny) | Food safety and sanitary inspection at the border |
| **KAS** (Krajowa Administracja Skarbowa) | Customs clearance, duty and VAT collection, risk assessment |
| **IJHARS** | Quality control of agri-food products in commercial trade |
| **PIORiN** | Phytosanitary inspection and plant-product certification |

### VAT and EVFTA duty

| Charge | Rate |
|---|---|
| **VAT (basic food)** | **5%** |
| **VAT (catering/some food services)** | **8%** |
| **VAT (general goods)** | **23%** (standard rate) |
| **EVFTA duty relief** | **85.6%** of tariff lines at 0% immediately; up to **99.2%** by 2027 |

EVFTA paperwork, by shipment value:

| Shipment value | What Polish customs (KAS) requires |
|---|---|
| Under €150 (personal parcel) | Clears under the EU **IOSS** low-value import scheme |
| Under €6,000 (commercial) | Origin declaration on the commercial invoice |
| €6,000 and above | Exporter's **REX (Registered Exporter)** number, registered through the Vietnam Chamber of Commerce and Industry |

### Mandatory Polish labeling

Food products sold in Poland must carry a **Polish-language label** including product name, full ingredient list, **highlighted allergen declarations**, nutrition information per 100g, expiration date, and the name and address of the Polish importer. We coordinate translation and supplementary Polish stickers before goods leave Vietnam.

> **Need PUESC customs support or a labeling review before pickup?** Email [info@gatewayexpress.com.vn](mailto:info@gatewayexpress.com.vn) or call **+84 938 373 343**.

## What You Can Ship – and What's Banned

### Allowed (high-priority categories)

**Processed foods:**
- Spices, seasonings, fish sauce, soy sauce, chili sauce
- Instant noodles, dry rice noodles, pho noodles, vermicelli
- Confectionery and packaged snacks
- Canned vegetables and seafood (no meat content)
- Dried foods of all kinds

**Beverages:**
- Vietnamese coffee – a consistently high-value category
- Tea (phytosanitary certificate required for plant-based products)
- Bottled non-alcoholic drinks

**Non-food:**
- Clothing, footwear, and textiles for Wólka Kosowska resale
- Small furniture and household items
- Cosmetics with EU-compliant ingredients
- Consumer electronics with **CE marking**

### What the EU blocks, regardless of packaging

Three categories are stopped at the border no matter how they're prepared or labeled:

- **Meat, in any form** – fresh, frozen, dried, or processed, including pork floss (ruốc), beef jerky, sausages, and even homemade canned goods containing meat
- **Dairy** from sources the EU hasn't approved – milk, cheese, butter, yogurt
- Anything that requires refrigerated transport across the border

If a care package needs that flavor gap filled, dried seafood, fish sauce, and shelf-stable sauces cover most of the same ground without tripping a ban.

### Restricted (personal-quantity limits)

- **Eggs and egg products:** up to 2 kg per person
- **Honey:** up to 2 kg per person
- **Powdered milk** (infant or medical use): 2 kg total

### Plant products and phytosanitary rules

Most plant products require a **phytosanitary certificate** from Vietnam's Plant Protection Department. Durian, dates, bananas, coconut, and pineapple are typically exempt; chili, eggplant, citrus, and other fresh vegetables face border inspection.

**Visiting Vietnam and want to bring coffee home to Warsaw?** See our [Vietnamese coffee shipping guide](https://gatewayexpress.vn/en/tourist-shipping/ship-vietnamese-coffee-home/) for packing and EU-entry paperwork.

## How Shipping with Gateway Express Works

### Step 1 – Get a quote

Reach us through:
- **Hotline:** +84 938 373 343 (also +84 944 247 267)
- **Zalo / Viber / WhatsApp:** message the same number
- **Email:** [info@gatewayexpress.com.vn](mailto:info@gatewayexpress.com.vn)
- **Online:** [Request a free quote](https://gatewayexpress.vn/en/get-a-quote/) or [contact our team](https://gatewayexpress.vn/en/contact/)

We confirm your goods are EU-compliant, advise on the origin declaration vs. REX threshold, and quote a transparent landed cost.

### Step 2 – Pack and prepare paperwork

- Pack to our guidelines, shared with your quote
- Provide sender ID and full recipient details
- For Wólka Kosowska B2B shipments: unit number, warehouse contact, intake hours
- For commercial cargo: HS codes, REX number where applicable, declared value in EUR
- For food: ingredient lists for Polish labeling and GIS review

### Step 3 – Free door pickup

Free pickup in Ho Chi Minh City and Da Nang; for Hanoi and other provinces, contact us to arrange pickup.

### Step 4 – Transit and tracking

- Tracking by SMS at pickup
- Customs milestone updates throughout transit
- PUESC declaration filed ahead of arrival

### Step 5 – Door delivery in Poland

- **Express:** 5-7 business days
- **Standard:** 8-12 business days
- **Sea freight:** 40-45 days

Polish customs clearance typically takes 1-3 business days, with GIS review adding 1-2 days for food shipments.

## Where We Pick Up and Deliver

### Pickup in Vietnam

- Ho Chi Minh City – all districts
- Hanoi – all inner and outer districts
- Da Nang, Hai Phong, and 60+ provinces

### Delivery in Poland

- **Warsaw** – including direct delivery to **Wólka Kosowska** wholesale units
- **Kraków** – arrival hub, second-largest community
- **Wrocław, Gdańsk** – regional hubs
- **All cities, towns, and rural addresses** via Poczta Polska and partner carriers

## Frequently Asked Questions

### How long does shipping from Vietnam to Poland take?

- **Express:** 5-7 business days
- **Standard:** 8-12 business days
- **Sea freight:** 40-45 days (Vung Tau → Gdańsk → inland transit)

Customs clearance typically adds 1-3 business days; Tết and summer peak seasons can extend timelines.

### Can you deliver directly to Wólka Kosowska?

**Yes.** We deliver to specific unit numbers and warehouse addresses inside the Wólka Kosowska trading complex. For traders running regular import cycles, ask us about consolidated sea-freight scheduling.

### How does EVFTA reduce duty on shipments to Poland?

EVFTA already removes duty on **85.6%** of tariff lines, rising to **99.2%** by 2027. **Under €6,000:** an origin declaration on the commercial invoice is enough. **Over €6,000:** Polish customs requires the exporter's **REX** number, which we arrange through the Vietnam Chamber of Commerce.

### Can I ship dried meat, pork floss, or sausages to Poland?

**No.** The EU bans all meat and meat-derived products from Vietnam – pork floss (ruốc), beef jerky, and sausages included, whether fresh, frozen, dried, or homemade. Plant-based and seafood alternatives ship without issue.

### Are Vietnamese-only labels accepted in Poland?

**No.** Food products sold in Poland need a Polish-language label with ingredients, highlighted allergens, nutrition information, and importer details. We arrange Polish supplementary stickers before dispatch.

### What's Poland's VAT on food?

**5%** on basic foodstuffs, **8%** on catering-related food services, and **23%** standard rate on most other goods.

### Can I ship traditional Vietnamese herbal medicine to Poland?

**Possibly, with conditions.** Poland enforces EU rules on herbal and medicinal products, and certain compounds are restricted. Talk to us before shipping – undeclared herbal shipments face a high confiscation rate.

### Does my shipment arrive faster through Kraków or does it wait for transfer to Warsaw?

**Both stages are already priced into our transit window.** Express Air lands in Kraków and moves by road to Warsaw and other cities within the quoted 5-7 day window – there's no separate delay to plan around, and Wólka Kosowska deliveries follow the same schedule.

### Do you offer free pickup and insurance?

**Yes** to both. Free door pickup in Ho Chi Minh City and Hanoi; 100% declared-value insurance included on every shipment.

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> **Shipping to more of Central Europe?** See our guides for [Czech Republic](https://gatewayexpress.vn/en/shipping-to-czech-republic/) and [Germany](https://gatewayexpress.vn/en/shipping-to-germany/) – both closely linked to the Wólka Kosowska and SAPA Market trade networks. Browse [all destinations we ship to](https://gatewayexpress.vn/en/countries/) for the full list.

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**Ready to ship to Poland?** Get a transparent quote and door pickup from Gateway Express.

📞 **Hotline:** +84 938 373 343
📧 **Email:** [info@gatewayexpress.com.vn](mailto:info@gatewayexpress.com.vn)
🏢 **Office:** 72/5 Giai Phong St., Tan Son Nhat Ward, Ho Chi Minh City, Vietnam

Your trusted Vietnam–Poland shipping partner.